Minnesota Tour Info

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EXTRA LOGISTICAL SERVICES: Should you wish NatureScape Tours to put arrangements in place for your early arrival prior to the tour’s start or extend your stay after the tour’s conclusion, please contact our office prior to your tour’s scheduled departure date as far in advance as possible. Such arrangements could range from nights at our first hotel of the tour to an extended stay in the hotel or area of a week or more. Our staff can easily make seamless arrangements for you that could include transfers, hotel rooms, transportation and excursions. We can often provide these services at our contracted group rates — as long as we receive your request far enough in advance. All amounts are quoted in United States dollars and are based upon double occupancy.

Minnesota in Winter – $1095 with four participants, $995 with six participants, $895 with eight participants. Single Supplement – $220

COST: The fee for this tour, based on a minimum group size of four, is $1095.00 from Duluth, Minnesota. If the final group is smaller than four participants, a small group supplement may be charged. As group size increases, tour cost decreases—$995 with six participants, $895 with eight participants.

COST INCLUDES: Accommodations based on two persons sharing a two bedded room. We’ll enjoy a superior hotel for the duration of our Minnesota in Winter tour. You’ll appreciate the 24-hour complimentary airport shuttle, many hotel amenities, a wonderful room and a fabulous breakfast. For those wishing single rooms, a single room supplement is available for $220. We try to supply roommates for you when possible, but we can’t always find one. If we can not find you a roommate, you will be charged the added cost of single accommodations. Breakfast at the hotel each morning of the tour. Expert guide service. All transportation from Duluth. Transportation may be by private or chartered plane, private or chartered car, station wagon, van, bus or ATV. Taxes, Local Fees & Land Access Fees. All group admissions and park entry fees are included in the tour price.

COST DOES NOT INCLUDE: Not included are transportation to or from Duluth, meals away from breakfast, laundry, personal tips, alcoholic drinks, soft drinks, juices, mineral waters and other beverages, room service charges, souvenirs, insurance of any kind, telephone calls and use of TV not included in the room rate and overweight baggage fees.

MEAL COSTS: Only breakfasts at the hotel are included in the cost of this tour. As a person can eat very well for as little as $20 per day or they can choose to spend three or four times that amount for a single day, depending upon your choices. We do not include meals where we cannot control the costs—NatureScape Tours has a policy of NOT overcharging one person to cover another’s POTENTIAL meal choices—which we would have to do if meals at restaurants were budgeted into the cost of this tour.

TIPS: All expected gratuities encountered during your tour (restaurant wait staff, luggage porters, bus drivers and local guides) is included in the cost of your tour. However, if you feel your NatureScape leader, local guide or lodge personnel have given you exceptional service, it is perfectly suitable for you to bestow any gratuity you elect. We strongly stress that such tips are completely optional and solely at your discretion.

DATE OF COST QUOTATION: May 20, 2015. We can only quote current costs. Tour planning often begins more than a year before the tour runs. While we try to arrive at our best estimates, we can’t predict fluctuation of currency exchange rates, increases in hotel or vehicle rates outside of our negotiated contracts, etc. Therefore, we reserve the right to increase the tour cost when there are justifiable reasons. However, we make a sincere effort to arrive at the closest possible estimate and have even absorbed small increases at times to avoid raising tour costs to participants. Many of our suppliers have gone to surcharges in their contracts with NatureScape Tours as a means to offset the uncertainties inherent in long distance planning. The two most prevalent are:

FUEL: In today’s volatile oil market, it’s difficult, nay, impossible, to accurately project fuel costs into the distant future. Prices for our tours are based upon fuel rates reasonably expected at the time of your tour’s start. While NatureScape Tours does everything possible to maintain the quoted price of your tour, with a dramatic shift in fuel prices, it may be necessary to charge a fuel surcharge. If such a surcharge is levied, every effort will be made to minimize the cost passed along to you. In almost all cases, these are additional charges being assessed NatureScape Tours by our service suppliers and vendors who have exercised their right, under their contracts with NatureScape Tours, to increase prices caused by substantial changes in the cost of fuel.

EXCHANGE RATES: As with oil, it’s impossible, to accurately project foreign currency exchange rates into the distant future. Prices for our tours are based upon the rate of exchange reasonably expected at the time of your tour’s start. While NatureScape Tours does everything possible to maintain the quoted price of your tour, with a dramatic shift in exchange rates, it may be necessary to charge a surcharge. If such a surcharge is levied, every effort will be made to minimize the cost passed along to you. In almost all cases, these are additional charges being assessed NatureScape Tours by our service suppliers and vendors who have exercised their right, under their contracts with NatureScape Tours, to increase prices caused by substantial changes in foreign currency exchange rates. 

PLEASE NOTE: In more than 25 years of running tours, we’ve NEVER had to assess an additional charge or surcharge to a client. We feel strongly that our staff’s careful planning and negotiation will continue our unblemished record.

UNANTICIPATED COSTS: Rarely we have had unexpected costs. Cancellation of a flight has required staying in a hotel an extra night, hiring vehicles for extra birding excursions, and other services. A few times when all of the birds expected at an area were found more quickly than anticipated, the tour leader has proposed shortening the visit to that location, adding flights to new destinations, etc. If such changes are proposed and accepted by participants, it is with the understanding that they accept the obligation to pay any extra unanticipated costs.

On all of our tours, participants are responsible for any extra expenses incurred from deviations to our scheduled tour itinerary which result from events out of our control (additional hotel nights, transfers and transportation by air, water or ground). During Winter in Minnesota this typically refers to WEATHER DELAYS!, but could be a result of flight cancellations, labor strikes, acts of God or the like.

REGISTRATION: THIS TRIP IS LIMITED TO A MAXIMUM OF EIGHT PARTICIPANTS WITH ONE LEADER, 12 PARTICIPANTS WITH TWO LEADERS! A tour deposit of $395.00 and a completed registration form are required to confirm your space. Without these, no one is considered registered. Registrations are taken on a first-come first-served basis with priority based on the postmark date.

TOUR CANCELLATION: To cover the work and expense of handling registrations and canceling them, $150.00 will be deducted from all deposits if we are notified in writing at least 151 days before departure date. For our Minnesota in Winter tour, fees deducted for later cancellations are: 150 to 121 days before departure date, your entire deposit plus all inseparable costs (i.e. vehicle rental, leaders expenses); due to contractual obligations with our hotels, bus and van rentals, boat charters and other costs where we have contracted payment dates there can be no refunds for cancellations within 120 days prior to our departure. Some participants have lost substantial sums when illness or other circumstances prevented them from taking a tour. Therefore, we advise you to buy trip cancellation insurance that may reimburse the entire unrecovered amount should you have to cancel.

UNUSED PORTIONS OF A TOUR: We can’t offer refunds for unused portions of a tour unless agreed to before the tour. If you fail to show up or meet the tour regardless of the reason, we are under no obligation to provide any refund. Trip cancellation insurance may reimburse losses if you fail to meet the tour or must leave a tour early for illness or other valid reason.

COMPLETION OF PAYMENT: Foreign travel agents, hotels, airline operators etc. require advance payment. We are able to offer better rates on our tours because of negotiated contracts with specific payment dates.

Your cooperation with timely payment helps to avoid problems with your arrangements. For this tour we require your final payment to be received in our office by November 1, 2015.

 

Tour Intro Itinerary Tour Pricing & Information Gallery Bird List Registration